Newly created project workspaces are
Their contents are available only to members of the project, and to anonymous
reviewers if anonymous reviewer access is enabled. When your research is
completed you can
publish your project, which will have
the following effects:
Data will be publicly accessible via the MorphoBank search engine and project browser.
Data will be accessible using MorphoBank
PermaLinks (see the section called “ Linking to a published project using
Permalinks are unchanging, easy-to-cite URLs that will always lead
to your project data. They are a convenient way to cite data hosted
on MorphoBank in a published paper.
Your project is effectively frozen, just as with a traditionally published scientific paper. Data can no longer be modified and members no longer added. However, building on your data simply requires the creation of a new project.
The last item is particularly important. As with a paper or book, a project shouldn't be published until you are sure all elements are as you and your collaborators wish them to be.
MorphoBank does not own or assert any copyright on project data. Once a project is published, it becomes publicly accessible and the copyright status of the constituent data becomes a concern. In general, before uploading an image (or other data) to your project, make sure that one of the following applies:
You own the rights to the image (usually meaning that you created the image yourself).
You can prove that the copyright holder has licensed the image under a free license.
You can prove that the image is in the public domain.
You believe, and state, a fair use rationale for the specific use of the image that you intend.
You have obtained the required clearances from the copyright holder that specifically allow you to use the image on MorphoBank.
When cataloging media you will have the opportunity enter information about the copyright status of the media file you are uploading. You will first be asked to indicate if the media is under copyright by checking the "Is under copyright?" checkbox. Leave this box blank if the owner of the media you are loading wants to release those media to the public domain (a CC0 designation). Checking the checkbox will add additional elements to the form to allow you to apply a different copyright license, indicate who the copyright owner is and that they have granted you permission to use the media in MorphoBank.
By default, when a project is published all data in it are made publicly
accessible. It is possible, however, to keep specific media, matrices,
folios and documents in a published project un-published. To hold back an
item you must change the item's status from
publish when project
is published to
never publish to
prior to publishing the project. The item status drop
down, shown below is present in the primary editing forms for media,
matrices, folios and documents.
Once a project is published you cannot change the status of any items in that project.
Each MorphoBank project is issued a unique identifier beginning with the
letter 'P' for project. This identifier is displayed in many places throught
the site, for example it is next to your project title in the
Projects list and in the breadcrumbtrail at the top of the
page when editing a project. Once your project is published you may link to
your project with a URL in the format
http://morphobank.org/permalink/?P00 where 'P00' is replaced
with your project identifer. This URL will always lead to your data and is a
reliable way to cite MorphoBank-hosted datasets in published papers.
An alternative linking scheme based upon the Life Sciences Identifier (LSID) standard is in the works and will be available in an upcoming software revision.
For unpublished projects, the only way to access data is by logging into MorphoBank.
In addition to
permalinks, published data is
as lists of published matrices, media, views for media, folios, specimens, taxa, bibliographic citations and documents linked to from a project summary displayed in the Browse Projects section of MorphoBank . All published projects on MorphoBank are displayed in the Browse Projects section. The lists of project data are similar to those found in the MorphoBank editing interface, but without editing capabilities.
in the MorphoBank search engine. Your media and matrices will be included in the results of searches on the MorphoBank.org site.
It is important that as much information as possible about a project is
provided before it is published. In addition to project
preferences and review login information, the
information form contains fields for the following
information that is used to display a summary of your project in the
Browse Projects section of the site and on the
Project Overview page:
Title. The title of your project, not necessarily the same as your article's title.
Abstract. The abstract for your project. This is often, but not necessarily, the same as that of your published article.
Exemplar Media. The media file you would like to feature in your project summary.
Journal title. If the project data serves as the basis of a published article, this and the following fields should be filled in with citation information.
Journal url. Address of your published article online.
Journal volume. The journal volume in which your article appears.
Journal number. The journal number in which your article appears.
Journal year. The year of the journal in which your article appears.
Journal cover image. You may upload a scan of the cover of the journal in which your article appears. This will make your project summary a little more colorful, and is highly encouraged but not mandatory.
Article authors. The list of article authors as it should appear in a citation.
Article title. The article title as it should appear in a citation.
Article pagination. The article pagination as it should appear in a citation.
Many of these fields are used on the project summary page when the project is published. If you fail to fill in these fields your summary page will be incomplete and will improperly cite your article. Be sure to fill out all fields fully and accurately.
You must specify at least a working title for your project. An abstract is strongly recommended for all projects at all times and must be provided before the project is published.
Folios are a useful mechanism for publishing
annotated groupings of selected project media. Using the folios tab, you can
create as many named folios as needed. You can then select specific media to
add to your folios by clicking the "Edit folio media" link in your list of
folios or by using the "Folio options" tool on the Media page. This tool
allows you to add multiple media to a folio directly from media search
results. Once you have added items to your folio you can return to the
folios tab to change the order of the media and preview the resulting folio.
Folios are published when the project is published, unless you set your
folio's access dropdown to "never publish to project" and may be linked to
permalink URL in the format:
http://morphobank.org/permalink/?F00 where 'F00' is your
folio identifier. Folio identifiers always begin with the letter 'F' and
appear next to the folio name in the project folios tab. Your project must
be published for folios to be accessible to the public.
An example of a folio in use: you want to reference a sequence of images in a paper but there is not enough space, so you opt to publish the images online and print the URL in the paper. If those images are in your published MorphoBank project you can create a new folio (complete with title and introductory text), add the relevant images and place them in the proper order. When readers go to the URL printed in the paper they will see your introductory text and be able to click through to each image in the proper order.